Solicitations
Please view all current solicitations and required documents below.
REQUEST FOR PROPOSALS (RFP)
RFP Number: RFP 2025-001
Wage Decision – Building
Wage Decision – Residential
Proposal Due Date and Time: Monday September 8, 2025
SMHA intends to contract with a pool of licensed contractors to provide Integrated Pest Management (IPM) Services as described in this RFP for all properties in the SMHA housing portfolio (Appendix A.) The ensuing contract shall be an indefinite quantity contract (IQC), whereas the Agency will call upon the ensuing Contractor to perform the required work as proposed in the bidder’s response to this IFB.
RFP Number: RFP 2025-001
Proposal Due Date and Time: Monday September 8, 2025
SMHA intends to contract with a pool of licensed contractors to provide Integrated Pest Management (IPM) Services as described in this RFP for all properties in the SMHA housing portfolio (Appendix A.) The ensuing contract shall be an indefinite quantity contract (IQC), whereas the Agency will call upon the ensuing Contractor to perform the required work as proposed in the bidder’s response to this IFB.
RFP Number: RFP 2026-013
Addendum #1 – None at This Time
Proposal Due Date and Time: Monday May 18, 2026 on or before 2:00 pm
The Springfield Metropolitan Housing Authority is seeking proposals from qualified, licensed, and insured entities for Vacancy Prep Unit Turnover services, also known as Make Ready. Contractors are needed to assist in turning over an estimated 100 units each year for new tenants.
Detailed information regarding the work encompassed under this project is provided in the Scope of Work section of this Request for Proposals.
Required Documents
HUD Forms
Instruction to Offerors for Non-Construction (HUD Form 5369b)
Certifications and Representations of Offerors Non-Construction Contract (HUD Form 5369-C)
5370-C General Conditions for Non-Construction Contracts, Section 1
50070-C Certification for a Drug-Free Workplace
5369 Instructions to Bidders for Contracts Public and Indian Housing Programs
92010 Equal Employment Opportunity Certification
5369 -A Representations Certifications and Other Statement of Bidders
5369 – B Instructions to Offerors and Non-Constructions
51915 Model Form of Agreement Between Owner and Design Professional
SMHA Insurance Requirements
SMHA Unit Turn Proposal Forms
Attachment B Contractor’s Fee Submission Form
Attachment C Proposers Statement
Attachment F Statement of Financial Viability
Attachment G Unit Turnover and Time Scheduling
Attachment I General Terms and Conditions
SMHA Required Forms
Contractor Profile Form Fillable
BWC Certificate
IRS Form W-9
Form of Non-Collusive Affidavit
Section 3
Cert Regarding Debarment Suspension and Eligibility-Fillable
Decline to Bid
SMHA Property List
REQUEST FOR QUALIFICATIONS (RFQ)
RFQ Number: RFQ 2025-004
Proposal Due Date and Time: Friday, December 19, 2025 before 3:00 PM
SMHA is soliciting Statement of Qualifications for the selection of a firm/individual to provide Indefinite Quality-Indefinite Delivery or Task Assignment Architectural/Engineering (AE) services for planning, design, new construction and rehabilitation projects for single family, multi-family residential, Hi-Rise properties and Commercial Properties within Clark County.
IFB Number: IFB 2026-001 Scattered Site Modernization
3d Imaging of units email JRS@rda-group.com
Bid Due Date and Time: February 10, 2026 before 11:00 AM
The Springfield Metropolitan Housing Authority, Springfield, Ohio will receive sealed bids for the Scattered Sites Modernization 2026 Project at 11:00 AM on February 10, 2026, at which time and place all bids will be opened publicly at 2026 W. Main Street.
IFB Number: IFB 2026-002 Grayhill Modernization Project
2026-03-03 SMHA_GH_Addendum 1 Dwgs
3d Imaging of units email JRS@rda-group.com
Bid Due Date and Time: March 12, 2026 before 10:00 AM
The Springfield Metropolitan Housing Authority, Springfield, Ohio will receive sealed bids for the Grayhill Modernization Project 2026 Project at 10:00 AM on March 12, 2026, at which time and place all bids will be opened publicly at 2026 W. Main Street.
Required Documents
HUD Forms
Instruction to Offerors for Non-Construction (HUD Form 5369b)
Certifications and Representations of Offerors Non-Construction Contract (HUD Form 5369-C)
5370-C General Conditions for Non-Construction
50070-C Certification for a Drug-Free Workplace
5369 Instructions to Bidders for Contracts Public and Indian Housing Programs
92010 Equal Employment Opportunity Certification
5369 -A Representations Certifications and Other Statement of Bidders
5369 – B Instructions to Offerors and Non-Constructions
SMHA Required Forms
BWC Certificate
IRS Form W-9
Statement of Bidders Qualifications
Form of Non-Collusive Affidavit
Section 3
Cert Regarding Debarment Suspension and Eligibility-Fillable
Decline to Bid